Program Management
Our Program Management services set teams up for success by building and managing efficient multi-project workflows.
We leverage deep experience in Mechanical Engineering, Reliability, Maintenance and Turnarounds, Health, Safety & Emergency Response, and Information Management when supporting businesses.
Strategic Alignment & Stakeholder Engagement
We optimize the specific program (or an organization’s set of programs) towards the organization’s strategic objectives. This ensures that the success of the program(s) result in the organization reaching its strategic objectives.
Business Plan & Portfolio Development
We facilitate companies in taking a strategic look at their key objectives over the next 1-5 years, prioritizing based on estimated cost/benefit, organizing into a portfolio of respective programs, building an implementation plan, and tracking progress.
Program Business Case & Charter Development
We build a program-specific business case aligning the selected program’s benefits with the organization's strategic objectives.
Once approved, we develop a program charter detailing the scope, risks, benefits, goals, timing and stakeholders.
Roadmap Development
We build a high-level visual implementation plan showcasing the program’s key components, major milestones, and linkage with the program’s goals laid out within the charter.
A program is defined as related projects, subsidiary programs, and program activities managed in a coordinated manner to obtain benefits not available from managing them individually.
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–PMI - The Standard for Portfolio Management - Fourth Edition
Stakeholder Engagement
We provide regular and transparent reporting to key stakeholders on program progress towards business strategic objectives.
Program Benefits Assurance
Ectivi leverages deep experience in Reliability when providing the following services:
Benefits Register Development & Management
We map out Key Performance Indicators (KPIs) to track delivery of the program benefits envisioned in the business case.
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Each program benefit is tracked with associated risks, status, target completion date and owner.
Program Benefits Assurance
We build simple and effective Assurance Programs from the ground up. This includes work process development, assurance check definition, information system development, and training roll outs.
These provide transparency and accountability to ensure rigorous execution of the organization’s most critical tasks.
Program Risk Management
We holistically manage threat and risk management programs. This includes the deployment of a web-based risk management application used in risk identification, assessment, prioritization, and management through resolution. We train team members in the facilitation of cross functional team meetings focused on efficiently mitigating the risks with the highest risk to resource-cost first.
Program Governance
Work Process Development
We leverage extensive experience when developing work processes from start to finish, updating and maintaining work processes to internal and external standards, and rolling out work process changes to large, diverse and complex organizations.
Work Process Digitalization
We streamline processes allowing organizations efficient interaction with their data and providing insightful analytics on the processes effectiveness.
Program Information Management
Program Information Management Assessment
During a program’s formulation, we conduct an assessment to determine the information and communication needs of the team.
Program Information Management Plan
We build the Program Information Management Plan to ensure optimized, efficient collaboration within the organization.
This plan includes relevant work processes and the respective tooling (software) selected for specific activities.
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We support a broad range of toolsets when integrating with teams’ existing tools.
When starting fresh, we manage projects with Jira and the Atlassian toolset allowing team members to collaborate on issue resolution.
For more information about the tools we use, see our Information Management Services.
Project Management
We manage and execute projects leveraging experience in roles spanning Information Management, Data Engineering, Machinery, Turnaround Planning, Health & Safety, and more.
Project Management
We lead large, diverse teams to successfully execute high complexity projects.
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This includes development and leadership of an organization through scope development, planning, and execution with teams of field workers, union employees, contractors, coordinators, safety professionals, engineers, project managers, and more.
Assurance Reviews
We lead planning teams through the planning process, culminating with the preparation and completion of final assurance reviews.
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We conduct independent readiness assurance reviews and provide feedback to teams. This allows corrective actions to be taken prior to the execution phase.
Zero Injury Execution
We leverage experience consistently leading teams through project execution with no injuries.
We do this by collaborating on designing safety culture workshops, gaining site leadership buy-in, and leading workshops as an authentic voice for care.
Scope Development
We lead teams through improved scope development workshops with process flow diagrams and risk-based scope optimization in collaboration with Operations & Engineering.
Contract Strategy Development
We facilitate project teams in developing diversified contract strategies and procurement plans.
